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Week
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Tasks
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Notes
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12
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Set your wedding budget and priorities list
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This dictates the size of your wedding, the number of guests, and where you want to spend most of your money
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Choose a venue – the size is based on your guest list
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Choose 3 venues and arrange for tours
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Set your wedding date and time
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Hire a wedding planner
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Select your wedding party
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Maid of honor and bridesmaids, best man and groomsmen, flowergirl and ring bearer
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Bride’s and bridesmaids’ wedding dresses and schedule alteration fittings
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Wedding dress, bridesmaids’ outfits, veil, shoes (needed for fittings), accessories,
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Groom’s and groomsmen suits and and schedule alteration fittings
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Suits, ties, and shoes, cufflinks
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Create wedding website
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Central place for all announcements and updates
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Order and send Save the Date notices
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Online announcements save time
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Order invitations
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Design online versions
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Book venue wedding night accommodation
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See if venue have a (complimentary) bridal suite
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11
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Hire a catering vendor
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Select menu and set up a tasting date, beverage and bar options
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Hire a florist
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Hire a photographer
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Hire a videographer
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Book musicians
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Rent furniture, flatware, glassware, and linens
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Check to see if venue include these in a package
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Create guest list
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Purchase wedding insurance
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Apply for destination wedding travel documents (if required)
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Order expedited service for passports, visas, etc.
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10
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Organize Destination wedding accommodation and transport (if required)
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including block booking for guests
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Purchase wedding rings and schedule a fitting
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Hire a cake vendor
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See if the caterer includes the wedding cake, and set up a tasting date
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Set up Registry online or in-store
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Add a URL link to your wedding website
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Book guest hotel room blocks
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Rent bathroom trailers (if required)
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9
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Hire an officiant
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Send bridal shower guests addresses to the maid of honor
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8
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Send wedding invites
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Buy wedding rings
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7
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Schedule transportation for ceremony and reception
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Limos, shuttles to ceremony and reception
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Order favors and thank you gifts
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6
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Schedule makeup and hair appointments
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Schedule test runs
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Plan honeymoon and travel arrangements
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Apply for marriage license
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Research online for requirements. Valid for 60 days prior to the wedding day
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5
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Book rehearsal dinner
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Organize childcare arrangements and activities
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4
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Choose ceremony readings, write vows, and reception speeches
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Bachelor & Bachelorette party
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Your maid of honor and best man organize the celebrations
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Buy day-of accessories
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Guest book and pen, toasting champagne flutes, cake servers, unity candle, ring pillow, etc.
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3
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Start creating seating chart
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Follow up tardy RSVPs
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Finalize shot list with your photographer and videographer
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Finalize your song list for the ceremony and reception with your musicians/DJ
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Review times and locations with limo/shuttle service
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2
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Give a final headcount to your caterer and other rental vendors
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Finalize with your vendors
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Check that everything is on schedule. Make sure your wedding planner or someone you trust has a copy, too.
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Print seating chart table/cards
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Assign somebody to collect your gifts and belongings after the reception
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Assign somebody to oversee the return of rental items, including tuxes, the day after the wedding
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Set up your support team
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They handle problems or issues during the ceremony and reception in your place
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1
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Give your wedding planner a final timeline
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Pack for the honeymoon
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Pack emergency kit
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Ibuprofen, Bandaids, sewing kit, wet wipes, laundry wipes/spray, pen & paper, small water bottle
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Review contingency plan with venue in case of bad weather
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Day before
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Ceremony rehearsal
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Rehearsal dinner
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Pick up rental tuxedos (if required)
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Make gratuity envelopes
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have a wedding party member hand them out after the reception
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Deliver special items to venue and wedding planner
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decorations, wedding favors, ceremony items, posters, etc. with written instructions
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Check the weather report and pack essentials for inclement weather
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Have your marriage license and rings ready and in a safe place
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