You’ve said “yes,” popped some champagne, and now the planning begins. 

But where does all the money go—and which parts of your wedding will stretch your budget the most?

For many couples, the costs add up faster than expected. 

So what’s the single biggest expense you should be planning for?

At Zion Springs, we’ve hosted hundreds of weddings and helped couples navigate every dollar with confidence.

In this article, we’ll break down the major cost categories—from venues to videography—and share smart tips to help you stay on budget without the stress.

Planning Made Simple

Download our free Quick Start Wedding Budget Guide for a step-by-step plan to help you:

• Prioritize your spending
• Avoid common planning pitfalls
• Make confident decisions from day one

Where Does the Money Go?

Here’s how the average couple breaks down their wedding budget—and which categories tend to cost the most.

1. Venue Costs: The Biggest Wedding Expense

No matter how big or small your wedding is, the venue will likely take up the biggest slice of your budget—up to 40% for most couples.

Venue pricing typically hinges on three main factors: location, time of year, and guest count.

For example, an upscale venue in a major city like New York or San Francisco could cost over $45,000, while a scenic rural venue in a smaller town might be closer to $10,000, especially if you book during the off-season.

And beyond the rental fee, don’t forget to account for extras like:

• Setup and breakdown fees
• Furniture rental (tables, chairs, linens)
• Lighting, heating, or weather accommodations for outdoor events

Zion Springs Pro Tip: Dream venue outside your budget? Look for all-inclusive packages that bundle setup and decor—and consider booking a weekday or off-season date to keep costs down.

But venue pricing isn’t just about the rental fee—it’s about how much of the heavy lifting you’ll need to do yourself. That’s why many couples choose an all-inclusive venue like Zion Springs, where setup, design, and support are built in.

Still comparing venues? Check out our guide to essential questions to ask before booking your wedding venue →

2. Catering and Bar Costs: What’s on the Menu?

Catering is one of the more flexible areas of your wedding budget, with costs varying based on your meal and drink choices. 

A formal plated dinner, which typically ranges from $100 to $150 per guest, tends to be the most expensive option. More affordable choices, such as buffet-style meals, generally cost $50 to $75 per guest while offering more variety.

Here are some popular catering options:

• Family-Style: Shared platters that encourage a communal atmosphere.
• Cocktail Reception: A more casual yet elegant option with small bites.
• Food Stations: Offering multiple cuisines for variety.
• Brunch/Luncheon: Typically more affordable than evening meals.

An open bar can also drive up costs, averaging $15 to $30 per guest. A more budget-friendly approach offers a limited selection of beer, wine, and signature cocktails, costing $10 to $20 per guest.

Zion Springs Pro Tip: To control costs, consider buffet service, which balances variety with affordability. For drinks, stick to a limited selection like beer and wine, and add a signature cocktail for a personal touch without inflating the budget.

Still weighing an open bar vs. a cash bar?

See the pros and cons in our guide to choosing what fits your style—and your budget →

3. Photography and Videography Costs: Capturing Your Wedding Memories

Photography and videography typically account for around 17% of a couple’s total wedding budget—and for good reason. These are the memories you’ll keep long after the day is over.

A professional wedding photographer usually charges between $2,500 and $5,000, depending on experience, package details, and location. Videography, while optional for some, adds another $1,500 to $4,000 on average.

Planning extras? Add-ons like drone footage, heirloom videos, or same-day edits can quickly increase your total cost.

Money-Saving Tip

Many couples choose to limit photo and video coverage to their most important moments—like the ceremony, reception entrance, and first dance—to reduce hours and manage costs effectively.

Pro Tip: Consider bundling engagement photos with your wedding photography package or opting for reduced coverage hours. Many photographers offer flexible plans that fit both your vision and your budget.

Not sure if videography is worth the investment? Here’s how to decide if wedding video coverage is right for you →

4. Wedding Flowers and Decor Costs: Setting the Scene

Flowers and décor help define your wedding’s personality and mood—but they can also sneak up on your budget. These elements typically make up about 8% of your total wedding costs.

Floral arrangements alone can range from $1,000 to $5,000, depending on the complexity of the design and the types of flowers you choose. 

Add in lighting, draping, signage, and table décor, and it’s easy to see how costs can climb quickly.

Factors That Affect Décor Costs:

• Scale: Large venues or intricate setups require more materials and staff
• Seasonality: Out-of-season flowers are pricier and harder to source
• Venue Rules: Some venues require specific lighting setups or restrict décor types

Looking for inspiration that’s beautiful and budget-aware? Explore modern wedding décor trends that blend style with savings →

 5. Wedding Attire Costs: Dressing for the Big Day

Your wedding attire is more than a line item—it’s a major part of how you feel walking down the aisle. On average, attire makes up about 7% of a couple’s wedding budget.

The typical wedding dress costs between $1,000 and $5,000, depending on the designer, customizations, and materials. Suits or tuxedos for the groom and groomsmen usually range from $500 to $1,500 total.

And don’t forget the extras: alterations, shoes, accessories, and undergarments can quietly add a few hundred dollars to the final bill.

Pro Tip: On a tighter budget? Consider pre-owned wedding dresses, or check out trunk shows and sample sales—they’re a great way to find designer pieces at a fraction of the cost.

Still debating whether to buy or rent your wedding outfit? Compare the pros and cons of each option here →

6. Entertainment Costs: Keeping the Party Going

A great DJ or band can take your celebration from ordinary to unforgettable—and entertainment typically makes up around 3% of your wedding budget.

Hiring a live band usually costs between $3,000 and $10,000, depending on size, popularity, and equipment needs. DJs are more affordable, with rates ranging from $1,000 to $2,500 for standard reception coverage.

Other Entertainment-Related Costs to Consider:

• Setup and teardown fees
• Travel charges for out-of-town performers
• Extended hour fees if your party runs late

Pro Tip: Look for DJs who offer all-in-one packages that include MC services and lighting. For a personal (and budget-friendly) touch, consider curating your own playlist for cocktail hour or dinner service.

Need a first dance song that feels like you? We’ve got ideas →

Additional Wedding Costs You Need to Budget For

While venue, catering, and photography tend to be the biggest line items, there are a few additional expenses that can sneak up on your budget if you’re not prepared.

Here’s a quick breakdown of budget items couples often underestimate:

• Transportation – For the wedding party or guest shuttles: $500 to $1,500
• Stationery – Invitations, programs, and place cards: $200 to $500
• Wedding Favors – Small guest gifts: $1 to $5 per person
• Wedding Planner or Coordinator – Full-service or day-of support: $1,500 to $5,000

Pro Tip: Consider digital invitations to save on stationery. Wedding favors that double as decor—like personalized candles or plants—can serve multiple purposes while keeping costs low.

And don’t forget to budget for the extra guests.

Plus-ones can have a bigger impact than you think—affecting food, seating, favors, and even transportation. Make smart, thoughtful calls about who gets a +1 to keep your headcount (and budget) under control.

Wrap It Up: Plan Smarter, Celebrate Better

Now that you’ve seen where wedding costs can spike—venue, food, photos, and more—you can build a budget that fits your style without the guesswork.

A few smart choices early on can make a big difference later—especially when you know which details deserve your focus (and which don’t).

If you’re looking for a venue that makes planning feel less like a second job, visit our Answers and Advice page for real-world tips, tools, and timelines.

Or better yet—come see it for yourself.

You bring the Pinterest board. We’ll bring the plan.

Zion Springs is built for couples who want less stress and more sparkle.